Thursday, October 16, 2014

Roads & Bridges Advisory Committee Report: September Meeting

ED. NOTE: These meeting minutes are DRAFT minutes only.  They will be approved (with amendments, if any) at the October meeting of the committee.

September 10,2014 - Regular Meeting
2:00 P.M. - San Casa Conference Room

Attendees: Linda Cotherman, Jeffery Jacobson, and William McNulty

Absent: Timothy Malone (excused) and Donald Milroy (excused)

County: John Elias, Mike Dallenbach, Dawn Harrison and Sandy Wright

Guests: Sign-in sheet attached

The meeting was called to order at 2:00 p.m. A roll call was taken. A quorum was present. 

The minutes from June 4,2014 were unanimously approved as amended.

Citizen Input on Agenda Items Only (3 Minute Limit):
• None

Old Business:
Cut grass, trim weeds, clean debris from Kosinski and Ann Marie Bridge Approaches - Nothing needs to be done. This can be tabled.
Signs for Golf Cart Ordinance - There was discussion posting signs with the ordinance number on them, additionally the Committee requests the 14 age requirement in larger letters. Mr. Elias reported that 2 new signs were recently installed. The committee agreed to wait to order additional signs.
Beach Parking - A map of the new beach parking was distributed for review and discussion. Mr. Logan is checking and will let Ms. Cotherman know if the work on the parking areas can be done in 2 phases (the north and south sections) if the sand roads are not ready. The funding is available to proceed.
Hardscape in the ROW, New Permits - Ms. Cotherman met with County staff regarding new permits to plant in the row. There has been one person that objected to removing items and installed additional items in the ROW. 18 notices were sent requesting removal of items from the ROW; 9 residents removed their items. 2 new people have put in rocks and palm trees without a permit. Code compliance got involved and one owner refused to remove the items. There is a meeting scheduled tomorrow with County staff to discuss how
to move forward.
Contract Prep Road Work - Mr. Elias stated that the contract with Gator is done. General Contracting has been told not to do any further work. That contract will likely be cancelled.

New Business:
Speed Limits - A number of citizens have requested the speed limit reduced on the roads. The request is to post 20mph on the sand roads and 25mph on the paved roads. An ordinance is required for a speed limit change. Emails will be sent out to the public.Ms. Harrison asked for a copy of all responses to be forwarded to her. A sign will be placed as you come on to the island stating "Speed Limit 20mph unless posted". Mr. McNulty made a motion to make the speed limit 20mph on all roads except North Gulf Blvd. which should remain 25 mph; the motion was seconded by Mr. Jacobson and passed unanimously.
New Contract - Ms. Cotherman reported that Mr. Quick suggested a design/builder for the rest of the road work. Mr. Elias met with purchasing and he agrees that they would like to move forward with Mr. Quick's recommendation. The type of work requested by the Committee will determine the new contract. A design/build contractor may have an engineering team on board and it could include comprehensive ROW landscaping/improvements and the removal of hardscapes from ROW. A resident contacted Customer Service requesting the removal of the Australian pine trees in the ROW. The Committee agreed that this should be included in this project along with the yucca plants and rocks.

September 10, 2014 - Regular Meeting
Page 2

Mr. Elias stated what is rolled into the design/build plan will be critical; with the road work being the primary concern, then some tree removal and possibly some plantings. Mr. Elias stated that M&O will be the project managers over this contract. County staff will deal with the vendor and will be the inspectors over the contractors. Mr. Elias asked for the committee's input as they move through the process. With the new contract being a design and build contract, the confusion that occurred during the last contract should be eliminated. Ms. Cotherman made a motion to give Public Works authorization to move forward with the design/build; the motion was seconded by Mr. McNulty and passed unanimously.

• Mr. Elias stated that grading will be done next week by county staff. M&O will work with the Committee as far as when the grading should be done.

Financials - The reports were distributed for review and discussion.

Open Discussion:
• None

Citizen Input on MSBU Related Items (3 Minute Limit):
• None

The next meeting was previously scheduled for Wednesday November 12,2014 at 2:00 p.m. in the San Casa Conference Room.

The meeting was adjourned at 3:09 p.m.

Submitted by:
Sandy Wright
Public Works Department

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